WEDDINGS AND PRIVATE EVENTS

Please be advised that all business with The Washington Inn & Tavern is carried out on the basis of our Terms and Conditions

CONFIRMATIONS
All bookings will be considered definite when confirmed in writing together with, a deposit of 10% per person based on our minimum numbers along with the Terms & Conditions duly signed. We accept reservations up to 24 months in advance. There is a 20% reduction on this price for weddings mid-week between November and February. 

We can hold a provisional reservation for you for a maximum of 14 days 

EXCLUSIVE USE
All weddings and private events are reserved on the basis of “exclusive use”. For the avoidance of doubt “exclusive use” contracts the client to private access to the entire property and grounds. Exclusive use is from 12 noon on day one through to 11am on day two. 

MENUS
Please select one menu, with one selection to each course for your party. Special dietary requirements can be accommodated in addition. We allow a 40% discount from our full menu prices for children between 2 & 10 years of age. If customer menus are printed incorrectly the Management reserves the right to withdraw them. 

NUMBERS
We request a firm indication of numbers 4 weeks prior to a function and final numbers 3 weeks prior.
This final figure will be the amount charged should numbers reduce.

PAYMENT
Where an account is not in place a Pro Forma invoice will be sent out after the firm indication of numbers, 4 weeks prior to the event; this is due for payment 3 weeks prior to the function and is based on the final numbers given. This payment must be made by Cash, Check or Bank Transfer. Failure to meet these payment terms may result in your function being cancelled.
Please note that the balances of all bills are to be settled at the time of departure.
Please note that we do not acknowledge post-dated check. 

WINES
Please note, when a ‘glass’ is referred to within our premises, this equates to a 125ml glass for Champagne and 175ml for Wine. 

PRICES
Until such time as this contract has been signed by both parties, prices can be subject to alteration without prior notice. We reserve the right to increase prices in the event of circumstances beyond our control. 
We do not provide changing facilities, however a bedroom can be reserved at the normal bedroom rate if this facility is required. 

FINISHING TIMES
The latest finish time is 1am Friday and Saturday and 12 midnight Sunday through Thursday, and the Bar will close half an hour prior to the finish of the function. The Residents Lounge will be open to residents only for drinks once all non-residents have vacated the building and grounds of the Washington Inn & Tavern. This Bar will remain open until 2am; we do however request that all public areas are vacated by 2.30am. We support responsible drinking and as such we would remind guests that we may refuse service of alcohol at any time, without giving a reason. 

ENTERTAINMENT AND DISCOS
Noise levels, which may be monitored, must not exceed 95 decibels; if entertainers continue to fail to stay within this limit we reserve the right to disconnect the power supply. It is the responsibility of the client to ensure any entertainers using electrical equipment have the appropriate safety certification. If in the opinion of the management the equipment is unsafe we reserve the right to disconnect the power supply. It is also the responsibility of the client to ensure that all entertainers have public liability insurance. Please advise your Bands or Discos that they must leave no later than 30 minutes after the end of the function. 

EQUIPMENT & PROPERTY
Client own equipment and property is brought into The Washington Inn & Tavern at their own risk. The Inn accepts no liability for loss or damage. Wedding presents must be removed from the premises, as the company cannot accept these items for safekeeping. 

DAMAGE
Clients are responsible to any damage caused by clients, their guests, agents or employees. 

AGENTS
Should a client enter a contract with The Washington Inn & Tavern through an agent, the agent acts for the client and it is the client’s responsibility for the payment of The Washington Inn & Tavern account. 

BEDROOMS
Bedroom check out time is 11.00am. To allow staff time to service the rooms the earliest check in time is 3.00pm.
We cannot guarantee access prior to this time, though will do our best to accommodate an early check-in if at all possible. 

WEDDING & FUNCTION CANCELLATIONS
Cancellation 12 calendar months prior to the function: Full refund of deposit unless specified otherwise
Cancellation 6-12 calendar months prior to the function: Deposit is retained and 50% payment for exclusive use due unless facilities are re-sold at the same rate
Cancellation 2-6 calendar months prior to the function: Deposit is retained and full payment for exclusive use due unless facilities are re-sold at the same rate 
Cancellation less than 2 calendar months prior to the function: Total Function Charge due and deposit retained.  Charges will be based on our minimum numbers. 
We impose cancellation charges in all circumstances and you therefore may wish to consider purchasing an appropriate insurance policy, which covers your function. 

CONTRACT
When a booking is confirmed in writing, by email, fax or with a credit card number, a contract is deemed to exist. This contract is governed by Maryland State law. Where a prospective Bride and Groom have both signed a contract they are jointly and severally responsible for payment of invoices and any cancellation charges.
No deviation to our published terms and conditions can be accepted unless confirmed in writing by the Company President of George Washington Inn & Tavern LLC, trading as The Washington Inn & Tavern. 

Please complete and sign the contract that will be presented for your consideration and return to The Washington Inn & Tavern. 
A countersigned copy will be returned to you.